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Workforce planning software

Orgvue’s workforce planning software enables you to align your workforce capacity, capability and cost to your strategy. Use Orgvue’s platform to bring organization modeling, strategic and operational workforce planning into one place

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The workforce planning software you need to truly align your workforce to your strategy

For today’s organizations, change is constant and unpredictable. Changing your business means changing your workforce and aligning it to your current and future strategy. But elements such as messy data, lack of visibility and absence of processes make the change exercise lengthy, difficult and often risky.

Workforce planning software continuous cycle

Orgvue’s workforce planning software

Orgvue is the only technology that delivers workforce planning all the way from your business strategy to your workforce, and everything in between.

workforce planning software enables you to bypass the messy data challenge

Bypass the messy data challenge

Create a single source of truth in your organization.

Workforce planning software enables you to simulate and adjust your workforce supply and demand

Simulate and adjust your future workforce

Model supply and demand based on your long term strategy.

Workforce planning software increases business agility

Increase business agility

Adopt shorter, continuous planning cycles.

workforce planning software minimizes risk

Minimize risk

Collaborate securely across teams.

Workforce planning software aligns different business functions

Align different functions of your business

Not only HR and finance, but also business leaders and stakeholders.

Why it works

Orgvue’s workforce planning software enables you to look at demand, supply, and the gap between the two.

Orgvue’s workforce planning software brings together data clarity, strategic and operational workforce planning, and organizational design in one place. That way, you can continuously assess your business and make changes where needed, go back and forth, track your plan, and ensure your workforce is aligned with your strategy.

Workforce planning software connects people to strategy

Find out how Orgvue’s workforce planning software can help you plan for your future

How does Orgvue’s Workforce planning software help?


Build a strong planning baseline

Bring in data from your HRIS system, cost information, budget from Finance, payrolls or other planning systems.

Gather your data in one place, segment your workforce using key dimensions and see your organization clearly using powerful visualizations.

Answer questions such as:
  • Do I have the complete scope of position records for planning?
  • What is the distribution of positions and segments for my delegated planners?
  • Where in the organization am I over or under invested today?

Learn more about bringing in your workforce data together:

data harmonization

Workforce planning software building a strong baseline

Setting up the demand planning in Orgvue – after having brought the data in, determine what your demand is going to look like over time

Workforce planning software viewing current plan compared to strategic demand plan

Viewing current plan (blue bars) and comparing it to strategic demand plan (orange)


Strategic workforce planning: Align your plans with your business strategy

Translate assumptions and simulate future demand and supply forecasts. Understand the long-term risks and opportunities related to workforce changes and model gap management scenarios.

Answer questions such as:
  • How well prepared are we for a worst case scenario?
  • Which business units have the largest gap between supply and demand?
  • How can we ensure we have the right competencies to execute our strategy?

Organization modeling: model in a safe and controlled environment

Simulate changes using Orgvue’s drag-and-drop simplicity, and instantly see the impact on your plan

Answer questions such as:
  • What if I closed five positions in a specific region, in two years?
  • What if I modified reporting lines?
  • What if I outsourced the R&D team?

Learn more about organization modeling for workforce planning:

organization modeling

Workforce planning software modeling

Modeling in Orgvue: making changes to position (right-hand side), and seeing the implications of those changes (left-hand side)

Workforce planning software seeing the supply versus the demand gap

Seeing the supply versus demand gap for different role clusters, per quarter


Operational workforce planning: Define how you adjust positions in your workforce plan

Compare ‘as is’ and ‘to be’ costs, and forecast net full-time equivalent cost demand over time, highlight critical gaps, finalize budget and cost plan and delegate planning tasks across business units.

Answer questions such as:
  • Do any of my adjustments need validation?
  • Where have I increased or decreased my teams cost?
  • What roles am I planning to invest in the most in the coming periods?

Tracking and monitoring: report on key metrics over time and see how they vary from your plan

Monitor actuals down to position level and review your plan accordingly.

Answer questions such as:
  • Am I actually meeting my planned headcount and cost? Which departments are off-plan?
  • Where do I need to adjust my plan due to unknown events?
  • Which functions or geographies are delivering to plan and which require further investigation?

Learn more about tracking and monitoring your workforce plan in Orgvue:

tracking and monitoring

Workforce planning software tracking and monitoring progress

Viewing the progress between what was planned and the actuals (top chart), and wherever there’s a gap, understanding where it comes from and who’s accountable (in the bottom chart)

Workforce planning self assessment

In only one minute see your company’s capability compared with our industry benchmark in your free report with hints, tips, and recommended next steps.

Workforce planning software customer story

Delivering workforce planning though standardized processes, teams and technology

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Business goals

  • To improve processes and governance across the business, with a focus on aligning the HR and Finance functions and link strategic plans with operational plans
  • To provide the right tech for HR and Finance to confidently deliver workforce planning and minimize risks of error
  • To make sense of data scattered across multiple worksheets and systems, and increase overall confidence


  • Brought in data from multiple spreadsheets, an HR system and a Financial system into Orgvue, creating one single source of truth
  • Standard reports created for HR analysis and financial reporting, tracking, and monitoring (with a focus on cost)
  • Eliminated friction and improved collaboration between HR and Finance, by getting them to work towards the same objectives
  • Trained superusers (HRBPs and financial analysts) to use Orgvue’s workforce planning capability
Workforce planning software solution brief

Solution brief

Workforce planning software

Read the solution brief to learn how Orgvue can help you to align your workforce to your organization’s goals with continuous workforce planning.

  • Common challenges to overcome with continuous workforce planning
  • 4 steps to continuous workforce planning
  • A SaaS platform that changes everything
  • A customer case study

Frequently asked questions

What are the key components of a workforce planning process? 

There are several key components typically found in workforce planning. First, analyzing the organization’s business strategy is essential to determine future goals and objectives. Next, segmenting and assessing the current workforce supply is necessary to understand their skills, strengths, and identify insights and risks. Forecasting the workforce demand and supply allows organizations to anticipate their future workforce needs and identify any gaps between the demand of future needs and supply of the current workforce available over time. 
Once gaps between demand and supply have been identified, it’s time to take action. Designing the future workforce to fill the identified surplus or deficit  is a critical step in the workforce planning process, and it might include recruitment, layoffs, outsourcing, upskilling or retention programs. As implementation starts, ongoing monitoring, evaluation and adjustment of the plan allows organizations to adapt to changes in the business environment and achieve their long-term goals. 

How does Orgvue help organizations overcome the challenges of workforce planning? 

Orgvue helps organizations overcome the challenge of workforce planning by providing them with the technology needed to link their overarching strategy to their workforce whilst removing the challenges normally found in managing complex and disjointed data. With Orgvue, businesses can use advanced visualizations to simulate future demand and supply, and address the gap between the two. This empowers them to model changes at both demand and supply across different time horizons. Longer-term time horizons may consider aggregate planning at the team, role cluster, business unit or geography level. While shorter-term time horizons consider position and people-level detailed planning. Orgvue also facilitates tracking progress of actuals against the plan, allowing businesses to assess the assumptions used in the plan, adjust their approach to optimize their workforce planning efforts.

How does workforce planning software help with aligning workforce to business strategy?

A workforce planning software such as Orgvue helps align workforce to business strategy by bringing together strategic workforce planning, organization modelling and operational workforce planning in one continuous planning cycle. It brings together the needs of key stakeholder groups involved, such as Finance, HR and business leaders, by working from one centralized platform which can present intelligence and analysis in advanced visual formats. 

What are the key features of a good workforce planning software platform?

Key features of a good workforce planning software platform are:

– Data integration and harmonization: The ability to collect and consolidate data from multiple sources, ensure it is consistent, and provides the ability to segment plans by various organizational, position and people dimensions.

– Supply and demand forecasting: The ability to simulate what the demand and supply  will look like in a certain period of time based on factors such as revenue objectives, market conditions, or workforce trends, and to analyze the gap between the two.
– Scenario planning: The ability to simulate and model demand, supply and gap assumptions across various scenarios to simulate the best data-driven future plan.
– Advanced visualizations: The ability go see the workforce planning process in the form of an organization chart, and connect the plan to reality (such as spans-layers). A good workforce planning software platform displays data, modelling and analysis in easy-to-understand formats, such as graphs or charts, and generate reports that provide insights into workforce trends and gaps. 

– Collaboration and communication: The ability to facilitate communication and collaboration among stakeholders involved in the workforce planning process, such as HR, finance, and business leaders. Gathering input from those leaders who are closest to the work and people enables a more accurate planning process within one source of truth. 

– Tracking and monitoring: The ability to track progress against original plan, holding stakeholders accountable and pivoting quickly in case of deviation 
Customization and scalability: The ability to adapt to the specific needs of the organization, and scale as the organization grows or changes. 

Can workforce planning software help with data harmonization and visualization?

Yes, a workforce planning software can help you with data harmonization and visualization, but not all will. Orgvue, for example, gives the ability to collect and integrate data from various sources, harmonize it by ensuring that all data points are consistent and in a common format, and visualize it in an extremely powerful way. This eliminates any discrepancies or errors that may arise further down the workforce planning process.

How important is tracking and monitoring to the workforce planning process? 

In many organizations, workforce planning is moving towards a more continuous and cyclical process, and as a result, workforce planning software must reflect the need to track, review and iterate the plan rather than consider as a single exercise. In practice, this means giving leaders the ability to identify areas where they might be deviating from their plan, understand the reasons why, and ensure accountability among stakeholders responsible for their respective areas of the business.  

How does a workforce planning software help improve HR processes? 

A workforce planning software such as Orgvue can help HR teams make more informed data-driven decisions, optimize their workforce, and improve collaboration, resulting in better HR processes and outcomes: 

– Accurate forecasting: Using data to forecast future workforce demand, allowing HR teams to proactively plan.
– Optimal resource allocation: Optimize HR’s ability to support the business in identifying gaps in their current workforce and hiring the right people with the required skills at the right time. Includes identifying HR’s optimal workforce in support of the business’ needs. 

– Cost control: Plan towards an expected cost of the workforce to inform a budget or long-term financial plan. You’ll also be able to identify areas where the organization is overstaffed or understaffed, and make the necessary adjustments to ensure that resources are being allocated efficiently.

– Enhanced decision making: Provide real-time insights into the workforce, and make informed decisions in support of future needs vs. short-term gaps.

– Improved collaboration: Improve collaboration between HR, finance and other business stakeholders by providing a source of truth for workforce planning that presents insight and plans in formats that are relevant to their perspective on the business. 

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