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Workforce optimization

Optimize your workforce to survive and thrive through market uncertainty. Manage cost and optimize headcount in the immediate term, while building resilience and agility for the future.

Entering one of the most confusing job markets in decades

Today’s business environment is more complicated than ever. Words such as recession, economic downturn, or market uncertainty are heard everywhere, driven by multiple macro influencers including labor market disruption, inflation, rising interest rates or geopolitical tensions. 50% of companies are reducing their overall headcount, even as they remain concerned about hiring and retaining critical talent. 

Workforce optimization job market statistics

Benefits of workforce optimization

Why workforce optimization? 

An optimized workforce is a workforce that’s made as effective as possible at any given time, and that includes planning around cost, headcount, performance, skills, talent availability and many other factors. 

In a market with both weak economic outlook and a robust demand for skills, organizations should look at rightsizing as opposed to downsizing. This is about balancing cost removal while ensuring the right resources are in place as your organization adapts to the fast changing economic environment.  

Workforce optimization diagram

Top priorities for workforce optimization

Rightsizing in the immediate term

Speed is of the essence when facing a recession if you want to remove cost. Too often, businesses resort to reducing their workforce for short term gain, only to find it costs more in the long run when productivity drops and they have to rehire. The key is to be data driven, and with the right application to support you, you can begin identifying pockets of opportunity and risk within days, not weeks. 

Companies with data on work and skills are best positioned to make informed decisions, removing areas of poor performance or low productivity, and investing where skills are in demand.

With the right data insight you can create contingency plans, assess multiple scenarios, and see the impact of decisions you make. You can then communicate with transparency and be confident in your ability to achieve productivity goals. 

  • Figure out what work is essential and where your critical skills lie.
  • Consider workforce optimization scenarios such as attrition, reskilling, redeployment, furlough or a reduction in force.

How to do workforce optimization

What should I do next?

Ask yourself:

  • What roles are needed as your business adapts to new goals and conditions? 
  • Consider lessons learned from pandemic playbooks like skills planning, redesigning jobs and work, and retention strategies for critical talent.
  • How will you build a sustained workforce optimization capability?

In times of uncertainty, whether you’re thinking of cutting cost, adding new skills, or both, being able to optimize your workforce means you’ll have an agile and adaptable business, able to act quickly and effectively in times of change

Workforce optimization workshop

How to create sustainable productivity with workforce optimization. Apply now for a free two hour virtual workshop.

Point of view article

Recession planning: moving strategy to the top of the list

Orgvue’s Chief Executive Officer Oliver Shaw discusses three key behaviors organizations can adopt to help plan for recession and thrive in the future.

Common workforce optimization challenges

Do you recognize some of these challenges? Although businesses have often been faced with the need to pivot quickly, leaders still struggle with the same challenges, such as:

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Misaligned, incomplete and scattered data 
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Slow processes due to highly manual work
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Increased risk of human error and duplication of effort
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Lack of transparency, leading to missed opportunities
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Short term solution, with the risk of repetition in a few months 

So how can you bypass those challenges and improve profitability quickly and effectively while future-proofing your business?

Introducing Orgvue

Orgvue is a SaaS platform, built to help you optimize to your workforce quickly and immediately, while investing in productivity and agility in the longer term.

Whatever tactics you want to implement – whether cost cutting, workforce rightsizing, skills design, etc. Orgvue allows you to do it quickly, risk free and with complete visibility.

  • Centralized and trusted data.
  • Advanced modeling capabilities.
  • Alignment across departments.
  • Fast transformation and minimized risk.
  • Long-term capability and increased agility.
Orgvue platform

What it looks like in practice

Once you load your data into Orgvue, you can immediately start modeling scenarios and quickly implement them within weeks. Whether you’re looking to make changes now, or build a long-term capability, Orgvue’s got you covered.

1

Quickly consolidate data in Orgvue and start analyzing your business

  • Bring data from multiple platforms into Orgvue, such as your HCM, people analytics, payroll, skills, performance, etc.
  • Clean the data and align it to create an accurate source of truth.
  • Analyze different aspects of your workforce, such as overall cost, spans and layers, duplication of work, retirement risk, etc.
Orgvue workforce optimization dashboard

Orgvue dashboard showing an overall summary of the workforce as it is today

 

Showing the VP of Market Research being outsourced in the modeling process in Orgvue

2

Model scenarios and design your future workforce

  • Using drag-and-drop, easily add, remove or change positions across your business
  • See the impact of changes on your organization, and discard unsuccessful options
  • Use criteria such as skills, performance, tenure, or activities to make data-driven decisions
3

Implement your plan, and allocate the right talent to your new structure

  • Build talent pools by shortlisting people based on role requirements
  • Once ready, confirm the right candidate for the right roles
  • After changes have been decided, manage implementation and exits if applicable
Orgvue screenshot talent selection workforce optimization

Orgvue image showing the talent selection progress on an org chart

Orgvue screenshot workforce optimization headcount costs

Orgvue image showing the comparison of current headcount and cost against targets

4

Monitor your progress, and maintain long term productivity

  • Track progress against your plan and report on value realization
  • Track employee movement (joiner, mover, leaver)
  • Instantly iterate plan and re-model if necessary based on internal or external developments

Customer story

Re-designing 250,000 positions as quickly and effectively as possible

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Under normal circumstances we would expect a 20-strong team to take 6 months to do this, but with Orgvue a team of 8 did it in 2.

Chief Transformation Officer, global bank with 250k+ employees

Business goals

  • To re-design 250,000 positions in a global bank, into a new structure focussed on customer service experience.
  • To automate select roles and activities with a target saving of $60m over 3 years.

Solution

  • Using Orgvue, they modeled different design options and visualized scenario impacts.
  • They then mapped the ‘to-be’ design against a sub-group of 45,000 employees and tested.
  • They built a transformation center of excellence based around Orgvue for workforce modeling.
Orgvue workforce optimization customer story statistics

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